THE SPECIAL EDITION


VOLUNTEER SIGN UP INFORMATION

 

We value the role all our volunteers play in the success of our events, so we’ve put together some basic information to provide you with all you will need regarding working on the event. Before you sign up as a volunteer, please read through this document so you have an understanding of the roles and responsibilities around volunteering.


Being a volunteer at The Special Edition requires a special kind of person. Yes, you need to love running and being outdoors, but you also need to understand that it is a long day out there and that signing up is a commitment not to be taken lightly. We rely heavily on our volunteers and it’s a serious responsibility and last-minute cancellations throw the team out - it’s not cool unless you have a really valid reason!


There’s no payment but you get to spend the day helping runners either out on the route or at the Race Village, plus you also get a really cool Crew T-shirt. It is, without a doubt, some of the best times you will have working on an event. The trail community is a special one and it’s rewarding to be a part of an event where the sense of community is so apparent. All we ask is that you bring a sense of humour, a desire to work hard and give back to the trail running community.

Please read up about the various roles before you sign up.

 

 

 

 

VOLUNTEER ROLES:
Please note that due to Covid-19 regulations, we have a limit on the number of people we can have working on the event so spots are limited.  Make sure you sign up early to secure your spot.  There are various roles we are looking to fill so please make sure you indicate your preference when you sign up:


 
Route Markers - Friday 21 May
Registration Jack Black Brewery - Thursday 20 &  Friday 21 May
Registration Homestead Park Scouts Hall - Friday 21 May
Forerunners - Saturday 22 May
Sweeps - Saturday 22 May
Start Finish Staff - Saturday 22 May
Checkpoint 1:  Woodhead Dam - Saturday 22 May
Checkpoint 2:  King's Blockhouse - Saturday 22 May
Mountain Marshals - Saturday 22 May

 

 

ROUTE MARKERS:
Our Route Markers are required on Friday (21 May) only to assist with marking various parts of the route. This is a small, experienced group who can work well in a team and are used to a long day out on sections of the route, often in the heat of the day.
 

 

REGISTRATION:
We have two Registration Venues - Jack Black Brewery and Homestead Park.  We require volunteers to assist on two days (Thursday 20 & Friday 21 May) at Jack Black Brewery and on one day (Friday 21 May) at Homestead Park in Upper Orange Street.  Please select your venue of choice and the day/s you can assist. Registration is from 12h00 to 19h00 at both venues.
 

 

FORERUNNERS:
Our Forerunners are required from the early hours of Saturday morning (22 May). This is also open to a small, experienced group of trail runners who can work well in a team. Both loops will require groups of forerunners to run ahead of each race to ensure the route is well marked and everything is in place for the runners.
 

 

SWEEPS:
Our Sweeps are required for Saturday 22 May and must be prepared to be out there for the long haul and most of you will run behind the slowest runner, so it is going to be a long hike rather than a run.  Positions are also limited. 
 

 

START/FINISH STAFF:
We require volunteers to assist at Start Finish to assist on Race Day (Sat 22 May).  These volunteers will assist with Runner Sign In (C-19 forms, temperature checks), Late Registration, Aid Station and general admin around the Race Village.  We will have two 8 hour shifts - AM 04h30 to 12h30 / PM 12h30 to 20h30.  Please indicate which shift you would like to work.
 

 

CHECKPOINT 1:  WOODHEAD DAM
We require a team to manage the Checkpoint at Woodhead Dam.  There are two shifts - AM 06h00 to 13h00 / PM 13h00 to 19h00 and a team of 6 to 8 per shift.  You will be required to record runners through the checkpoint and supply them with Coke, water or Red Bull. There will be limited pre-packaged food at the Checkpoints.  There will be a Medic and a SAR team stationed at the Checkpoint.
 

 

CHECKPOINT 2:  KING'S BLOCKHOUSE
We require a team to manage the Checkpoint at King's Blockhouse.  There are two shifts - AM 06h00 to 13h00 / PM 13h00 to 19h00 and a team of 6 to 8 per shift.  You will be required to record runners through the checkpoint and supply them with Coke, water or Red Bull. There will be limited pre-packaged food at the Checkpoints.  There will be a Medic and a SAR team stationed at the Checkpoint.
 

 

MOUNTAIN / ROUTE MARSHALS:
We require Mountain / Route Marshals at strategic points along the route on race day - Saturday 22 May.  These marshals are required to:
 

  • Direct the athletes, make sure they cross roads safely or find the correct trail.

  • Have route knowledge and know the route in and out from their position.

  • Take runners race numbers and timing at strategic points of the race.

 
 

VOLUNTEER BRIEFINGS:
These will be done via email and Google Meet and will be scheduled for Race Week.  Details will be confirmed via email closer to Race Week.